Project Administrator/document controller

  • Stone
  • Full Time / Part Time / Flexible | Permanent
  • Job reference: N-2024-08

With a focus on operational technology and digital transformation, Capula, part of the EDF Group, has been a leader in advanced system integration for decades; optimising efficiency & delivering performance on a large scale. With continuous innovation at the heart of our business, we’ve always got our sights set on the future. We work in some of the most highly regulated and challenging industrial environments, and have delivered critical projects across energy, water, renewables and manufacturing

Summary of Role:

To be the principal administrator for two large Nuclear contracts providing support to the project manager, engineering and IT engineers and other administrators while reporting directly to the QSHE manager. The role is to control the extensive paperwork requirements of the project, particularly Life Time Quality Records (LTQR)

Role Description:

  • Being the principal controller of the LTQR for the projects
  • Maintaining all customer correspondence with respect to engineering projects within the specified Nuclear contracts, and ensuring all projects are conforming to all Quality Assurance requirements for documentation.
  • Ensuring all records are clear and legible and completed appropriately
  • Challenging project team members of the documentation is not completed to the correct standard
  • Reporting to Snr Managers any non-conformances or persistent poor record completion
  • Maintaining other paper records, filing, collating, checking, photocopying, scanning as required
  • Maintaining electronic records, databases, spreadsheets
  • Sending documentation to customers, maintaining document transmittal records
  • Attend both internal and external meeting and be able to present challenges issues and deliverables

Essential Requirements:

  • Proven administration experience, preferably with document control responsibilities
  • Excellent organisation skills and attention to detail
  • Good interpersonal skills and not afraid to challenge
  • Good skills/experience in Word, Excel, Outlook, databases
  • Comfortable with working in an IT environment and with technical engineers
  • Able to work under pressure, to strict deadlines, sometimes juggling multiple demands
  • The ability to gain SC clearance
  • Previous experience of materials traceability and an understanding as to why this is significant
  • Ability to deal with supply chain, resolve issues plan paperwork and chase as required
  • Understanding of legal compliance and customer related requirements

Desirable Requirements:

  • Experience working in or for the nuclear industry
  • Experience of internal and external auditing
  • Understanding of nuclear safety culture and CFSI

Personal Qualities (essential):

  • Open and honest
  • Trustworthy
  • Willingness to learn and be pro-active
  • Flexibility over hours from time-to-time

In return Capula offers the following benefits to permanent employees

  • 25 days holiday plus bank holidays
  • Flexible working
  • Pension
  • Life assurance policy
  • Private health care
  • Lifestyle screening
  • Salary sacrifice programme
  • Mental health assistance programme
  • Cycle to work scheme
  • Green car scheme
  • Support in achieving professional status (e.g. IEng, CEng) and professional memberships fees are covered

NOTE TO EMPLOYMENT AGENCIES: We are currently only working with our preferred suppliers.

To express an interest in this position, simply apply below or you can e-mail hr@capula.com with a cover letter and CV, quoting the job reference number.

Project Administrator/document controller

  • Stone
  • Full Time / Part Time / Flexible | Permanent
  • Job reference: N-2024-08
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